1 Only financial members are eligible to make Submissions.
2 There is a three grade system for members: Entry, Intermediate, and Salon. Advancement from Entry to Intermediate requires a total of 20 pts and from Intermediate to Salon, five Honours.
3 Each entrant may enter a maximum of 2 images for each monthly submission. Three Print only submissions—February, May and December—the remainder Digital only.
4 Prints must be mounted, unframed and not exceeding 40 x 50cm (16” x 20”) in size and presented to the Convenor for sending to the external Judge before the end the submission meeting. A digital image of the print must be sent to the Image Convenor no later than 7 pm on the Saturday prior to the submission meeting night
5 Sizing—Digital Images shall be in the jpeg format with the size such that it will fit inside an imaginary frame 1920 pixels wide by 1080 pixels high. Submission to be emailed as an attachment to no later than 7pm on the Saturday prior to the meeting/submission night
6 Labelling for Submissions— Author is the photographer’s name; the grade should be indicated with the first character ie E,I or S; then the words Set or Open followed by the Title. NB: the words “No Title” is an option. All of this is called the filename. Each section is separated with a HYPHEN (no other character—NO extra spaces or periods). The Author’s name and the title may contain spaces
ie For Digital Images Author-E/I/S-set/open-title
For Prints:- a digital image is required:- print-author-E/I/S-set/open-title. The print to be labelled E/I/S-set/open-title only - NO author’s name.
7 All images (capture and editing) must be entirely the author’s work, but can be either self, or commercially printed
8 All images remain the property of the authors and prints must be collected by them or a nominated agent at the closure of each Evaluation night.
10.No Image that has been offered an award can be re-entered in the Monthly Submissions, except for the Portfolio Presentation/Submission
11.A register of the points earned by each member will be kept to ascertain the progress of members.